Simplifying complex audit data collection with an online system
Data collection for safeguarding audits demands both precision and efficiency. Manual processes often create unnecessary burdens, taking valuable time away from actual safeguarding work.
Smart organisations recognise this challenge. One partnership initially estimated their section 175 audit would take 54 hours of manual data entry. The reality proved even more demanding – 97 hours of valuable time spent on administration rather than safeguarding.
Strategic question organisation transforms response rates and data quality. Grouping questions by role or compliance area helps respondents navigate complex audits more efficiently. This structured approach ensures higher completion rates while gathering more meaningful data.
Automated follow-ups maintain momentum throughout the audit process. Rather than manually chasing responses, organisations can focus on analysing incoming data and planning improvements. This shift from administration to action strengthens safeguarding outcomes.
Preview capabilities prove crucial for maintaining data quality. The ability to review and adjust audits before distribution helps ensure questions elicit useful responses. Organisations find they can refine their approach based on real results.
Phew’s Audit System addresses these challenges directly. Our clients typically see a 250% increase in response confidence after implementation. One partnership recouped 48% of their license costs through time savings alone.
Schools Improvement Liverpool told us: “The email tracking has been very helpful for knowing when schools have received the information and being able to share that with them.
“Feedback from schools has generally been very positive. One head said how simple and useful the system was and how helpful it was to see where the gaps were in their compliance/documentation.”
Merton Safeguarding Children Partnership adds: “Using the Phew Audit System has reduced the resources required, both to deliver the audit by the business support team and to contribute to the audit by partner agencies. This is much appreciated by everyone where resources are limited and often stretched.”
Ready to transform your approach to safeguarding data collection? Email hello@phew.org.uk or visit our website to book a discovery session and learn how our Audit System can simplify your complex data collection needs.